Location: Makarba, Ahmedabad, Gujarat

Department: International Sales & Logistics

Reporting To: Export Manager / Logistics Head

Employment Type: Full-Time 

Job Summary:

The Export Documentation Executive is responsible for preparing and managing all export-related documentation for material handling equipment, ensuring compliance with international trade regulations and facilitating smooth shipment processes.Superworks+1Your AI Recruiter for end-to-end Hiring+1

Key Responsibilities:

• Documentation Preparation:

  • Prepare and verify export documents, including commercial invoices, packing lists, bills of lading, and certificates of origin.

  • Ensure accuracy and compliance with international shipping regulations and customer requirements.

• Regulatory Compliance:

  • Ensure all documentation meets legal and regulatory requirements for exports.

  • Stay updated on changes in export laws and regulations.

• Coordination:

  • Coordinate with freight forwarders, shipping lines, and customs brokers to ensure timely and accurate documentation.

  • Liaise with internal departments such as sales, finance, and logistics for smooth operations.

• Shipment Tracking:

  • Monitor and track shipments to ensure timely delivery.

  • Address and resolve any documentation issues that may arise during transit.

• Record Maintenance:

  • Maintain organized records of all export documentation and correspondence.

  • Prepare reports on shipment status and documentation compliance.

Qualifications:

• Education:

  • Bachelor’s degree in Business Administration, International Trade, Logistics, or a related field.

• Experience:

  • 2–5 years of experience in export documentation, preferably in the material handling equipment industry.

• Skills:

  • Proficiency in export documentation procedures and international trade regulations.

  • Strong organizational and attention-to-detail skills.

  • Excellent communication and coordination abilities.

  • Familiarity with documentation software and Microsoft Office Suite.

Preferred Attributes:

• Knowledge of INCOTERMS and international payment methods.

• Experience with customs clearance procedures and documentation.

• Ability to work under pressure and meet tight deadlines.